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Grok Bot Built Me An AI Chief Of Staff That Works 24/7

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Grok Bot Built Me An AI Chief Of Staff That Works 24/7

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370 segments

0:00

Grockbot has got to be the best AI tool

0:03

that I've ever laid my eyes upon. It has

0:05

basically replaced every single person

0:08

in my staff because it became my chief

0:10

of staff because right now there's a

0:12

method to control every single one of

0:14

your agents, every single one of the

0:17

things you're doing, everything

0:18

basically, in one simple overview. And

0:20

in this video, I'll show you guys

0:22

exactly how I replace basically every

0:24

single employee I have and how to use

0:26

Grockbot to the best of its ability. So,

0:29

let me quickly start off by explaining

0:31

how Grockbot works and what you're

0:32

seeing right in front of you. So, over

0:34

on the left, we've got two different

0:36

bots, a feedback miner and a new bot.

0:39

These are two I just quickly made to

0:40

showcase for the video. What's more

0:42

important is the channel that sits right

0:44

above it. And these can all be

0:46

controlled from a little plus icon right

0:48

there, new bot, new channel. And if you

0:50

press new bot right here and create a

0:52

new bot, what this basically allows you

0:53

to do is if you give it a couple of

0:55

seconds, it'll ask you what the new bot

0:57

is for. This is again the first initial

1:00

step once you get yourself Grockbot that

1:03

you've got something that your bot can

1:04

actually do and it'll give you a couple

1:06

of suggestions. Now, as this is loading

1:08

on in over on the bottom left, you'll

1:11

also find a button that says plugins.

1:13

You can actually connect your Gmail or

1:15

your Notion or a lot of different other

1:18

MCPs to Grockbot to make sure they can

1:21

get all the data that you may want

1:23

inside of, let's call it, system. But to

1:26

explain the core thesis a slight bit

1:28

better, what most people are using

1:30

Grockbot for right now is just giggles.

1:32

They're using it for fun to kind of

1:34

maybe ask some questions about their ex

1:36

or to just try it out. They're not

1:38

really using it to the fullest of its

1:40

ability like you're supposed to. And you

1:42

can kind of see it from the overview

1:43

right here. You've got all these

1:45

different chats, which by the way, over

1:47

on the website are actually interactive.

1:49

You can scroll through these and see

1:50

exactly what these people are using them

1:52

for. But what they are saying over on

1:54

their website is that the whole idea is

1:56

that they take ChatGPT another step

1:58

higher, right? ChatGPT's core thesis,

2:00

the idea there was you can talk to an AI

2:03

like it's a human. Grok Bot takes this a

2:05

step further, which is ChatGPT is for

2:09

your casual person, a person that wants

2:11

to ask, "Hey, what's the weather like

2:12

today?" What Grok Bot is for is if

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you're actually running automations, if

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you're actually running tasks, if you

2:18

want to connect your MCPs and all that

2:19

stuff, it can then treat every single

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one of these tasks as like almost an

2:24

interface of sorts. Where I really just

2:27

treat every single one of these bots

2:29

like it's a real person, and it's also

2:31

got some of the nicest features that

2:32

Claude and the others also have. Like

2:34

for example, if you've got a certain

2:36

skill you want to teach it, you can

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actually go ahead and record it, and one

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of the bots will know. You can also sign

2:41

in to all these different websites.

2:43

If you want the bot or one of the bots

2:45

to act as a support agent, but here's

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where it really goes exponential. You

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can connect the bots together. As you

2:52

can see right there, put a few bots in

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the same thread, and they pass work

2:55

between themselves. You watch them take

2:57

action instead of approving every step.

3:00

And with this method, you can basically

3:01

get yourself a new chief of staff, is

3:03

what we like to call it. Instead of

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having a converse in 10 different chats,

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seeing what every single chat is doing,

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and kind of treating it like a chat box,

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but also treating it like an employee,

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you really just have your entire

3:15

overview in one main chat where all your

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bots are connected. And so, if you're

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using this thread, you're only basically

3:23

talking to your main chief of staff, and

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it is checking, "Hey, before doing

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anything, ask whether another bot, like

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for example, a specialist, like a

3:30

research bot, or a content bot, or a

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visuals bot, or a planning bot, already

3:35

knows or owns this job, or knows what to

3:37

do."

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Delegate first. So, so, tell that bot to

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go ahead and do a specific thing. Do it

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yourself last, only when no specific

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uh specialist already exists, and bring

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it back, return the finished work into

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the main thread. This is basically

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referring to a project, or what we call

3:53

inside of Grokbot over on the top left,

3:56

a channel. Because inside of here, you

3:58

can see this project Crypto, right? I've

4:00

added my new bot, which basically just

4:02

fetch some information for my ex, and

4:04

the feedback miner, which is actively

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looking at my Notion. And so, if I now

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wanted to come up with a new task or

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wanted to get something done, I don't

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have to go through every single one of

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these chats. All these different bots

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have a different subject that they're

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specialists on. And on this computer, I

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didn't work it out too much, the idea. I

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can just now in this chat say, right?

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So, remember, this for example is a

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content bot. This is for example a log

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bot. I can say, "Find some new content

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because I want to expand my operations."

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And these two bots will now talk with

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one another. And of course, if you've

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just got two, there's not that much

4:37

effort in doing it in one and doing it

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in another chat, right? Like it's two.

4:40

But the moment you start having 15

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different specialists on different

4:44

tasks, the nicest thing is, hopefully,

4:46

if you set it up nicely, they will not

4:48

really ask you too many questions. And

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they could just keep working and keep

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going while talking with one another,

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which would take you perhaps hours to

4:55

set up inside of Claude to get such a

4:57

properly integrated system. So, as a

5:00

couple of examples, maybe you have a

5:01

sales outbound, a talent scout, a paid

5:03

media, right? You could have these all

5:05

running at the same time in different

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little sections. You could talk back

5:08

with them, which on its own is already

5:10

nice cuz, like I just said, it's

5:12

basically a better version of ChatGPT in

5:14

my own opinion. But this function at the

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bottom, this chief of staff, is really

5:18

the best thing I've ever found because

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you're connecting the best of both

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worlds. It is now something that can

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take care of every single one of your

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other bots right there. And you've

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basically now got yourself an always-on

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assistant, right? It's just crazy. So

5:31

now, if you want to get started with

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this, there are two main ways. One is

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you're already using AI and you're

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switching over. If you're using Claude

5:39

or ChatGPT, you've most likely already

5:41

got a ton of files over on your

5:42

computer, and you could just point

5:44

Grokbot towards them or transfer over

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your Claude and D file or transfer over

5:48

your instructions file. Now, if you're

5:51

not using AI yet, it may be nice to

5:53

start out with the Grill Me skill or if

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you already gave a little explainer

5:57

about yourself, you've done your

5:58

introduction, then a Grill Me skill

6:00

about a certain subject. What that

6:02

basically is is this a very popular

6:04

skill that a lot of people are using is

6:06

to make sure you and the AI are on the

6:08

exact same page of what the goals are,

6:11

what the methodology is going to be,

6:12

what the plans are. So, it doesn't start

6:14

making up random stuff, random things

6:16

cuz you both know exactly what it is you

6:18

want. Then, and this is again, I I did a

6:21

full on explainer on the higher level

6:23

first. Now, let's get a bit more

6:24

specific. Then, get yourself your chief

6:27

of staff. Inside of one of these bots,

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you can start talking and explaining to

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the bot, "Hey, you're going to be my

6:32

chief of staff. Hire whoever it is that

6:35

you need to get this done." Now, because

6:38

I've not on this specific device done a

6:40

full explanation of who I am, it may not

6:42

exactly know my goals, right? Which is

6:44

why it's so crucial to put in first

6:46

exactly what it is you want to use the

6:48

bots for. And you can see, or maybe you

6:50

didn't see it as it was happening, it

6:52

renamed itself to chief of staff, right?

6:54

It is able to do that. And now, as you

6:56

can see, I didn't actually touch

6:57

anything. I'm just waiting here in the

6:59

chat. I actually clicked maybe only the

7:01

X right here. Uh what I've basically

7:02

given it as an idea is I will let my

7:05

chief of staff handle my content for

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right now, right? That's the only

7:09

information I gave it. It asked me,

7:10

"Where should it work on or where should

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it live?" I said, "X." This is not

7:14

something I'm actually going to do, but

7:16

it's an example. You can see messaged

7:18

content lead, huh? What's that? Well,

7:20

this chief of staff now hired its own

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content lead bot. And every single time

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I click into it now and press on it,

7:27

which is slightly above here, you can

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actually press the button right here,

7:31

right? Press content lead. On the right,

7:33

which I've not shown you perfectly, but

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you can now see

7:37

exactly what the purpose of that bot is.

7:39

For example, Dusty's crypto content

7:41

specialist, It drafts, edits, and

7:44

packages market aware posts, threads,

7:45

newsletters, and whatever in Dusty's

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voice. Coordinates with the chief of

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staff on priorities, pulls content from

7:51

Notion when needed, and prepares ready

7:53

to post whatever. Now, as I was doing

7:55

this, something pops up over on the top

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right, and it asked that, "Hey, is that

7:59

all you need to hire?" It's not, right?

8:01

So, now it also hired itself a market

8:03

research and an operations person. But,

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as you can see on the top right, it's

8:06

got a chief of staff screen. What is

8:08

that? Well, actually, one of the nicest

8:10

things about Grok Bot is that it's got

8:11

its own browser inside of it. Meaning,

8:14

you can actually do whatever you want,

8:16

commands, or go to the internet and look

8:18

things up. And in my guide right here,

8:20

which by the way, I will share over in

8:22

the free school, which you can see in

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the first link in the description down

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below, I'll I'll post this guide in

8:27

there. I've given a little bit more tips

8:28

and a couple more things you should

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watch out for or that could be nice to

8:31

add or think about. Because the more

8:33

you'll start working with this, the more

8:35

specific every single one of the bots is

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going to be on a certain task. And now,

8:40

like I said earlier, what you can do is

8:42

let's just say we had the project

8:43

crypto, right? That was like a thread

8:45

before that we had of a new bot that was

8:47

doing some sort of thing for me and the

8:49

feedback miner. Now, let's just say that

8:51

these were actually focused on my

8:54

operations for one channel. Let's just

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say I had one bot running for one of my

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channels or a few bots really, like a

9:00

whole content team right there inside of

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this channel, let's say, right? I had a

9:04

I had them condensed. I also have the

9:05

chief of staff, which basically handles

9:07

all these other employees. I can now

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again, by pressing new channel, connect,

9:11

for example, my chief of staff and

9:13

let's say I had another chief of staff

9:15

right here, but for the purposes of this

9:16

video, it doesn't matter, and the two

9:18

people or the two bots from my other

9:19

operations, I call it project

9:23

world whatever, world takeover. Doesn't

9:26

really matter for the purpose. Now, I've

9:28

actually got my chief of staff and two

9:30

other employees from a completely

9:31

different sector, and now I can

9:33

basically talk to all of these different

9:34

bots at the same time within one chat.

9:38

And remember, one of the most beautiful

9:40

parts about Grok Bot, the thing that

9:41

makes this so powerful, I already said

9:44

it, I kind of hinted upon this at the

9:45

start, makes it so powerful, is that

9:47

these bots all are really like employees

9:50

because they all have their own

9:51

computer. Right? It's not just like

9:53

you're using one device with all these

9:55

different touch points. No, bots have

9:57

their own computer, so they can work

9:59

inside your apps and tools that run in

10:02

parallel 24/7 even when your laptop is

10:05

closed. That is what makes this the

10:07

literal best tool out there right now.

10:10

Claude, ChatGPT, all of them are good,

10:12

but they can't compete on this front in

10:15

terms of interoperability with Grok Bot

10:17

as it currently stands because talking

10:19

to all your Claude chats at once, it's a

10:21

hassle, all right? And of course, if you

10:23

want to talk about all your files at the

10:25

same time, theoretically speaking, you

10:27

can, but when you think about it, it's

10:28

not actually really an easy overview.

10:31

Because what I've personally done also

10:33

inside of my Claude, is I gave for

10:34

different tasks, people a name, or

10:37

actually call it my my tasks have a name

10:38

or an employee attached to it. For

10:40

example, a person that's doing my

10:42

research, well, since they replaced a

10:44

researcher I really had, I basically

10:46

just gave it a real researcher's name.

10:48

And the same thing for, for example,

10:49

maybe, you know, doing my personal

10:51

assistant stuff, I gave it an actual

10:53

name because it's a lot easier to talk

10:55

about a person's name and act like

10:58

they're a real employee than just have

10:59

them do the task without any sort of

11:01

naming method. But so it stands to

11:04

reason that since Grok Bot was focused

11:06

on this, since it was its main

11:07

principle, its main idea, and it's got a

11:10

device, a computer for every single one

11:12

of these that doesn't actually eat up

11:13

all your freaking RAM,

11:15

like inside of Claude, it may literally

11:17

be the best thing on the market right

11:19

now if you need something that's

11:21

interoperable, talking to one another.

11:23

And for the cost, as of this point, it's

11:25

at a really good spot. But anyway, I've

11:27

left a guide on how I am personally

11:29

using Grok Bot and what I think the best

11:30

ways to use Grok Bot are in the school

11:32

which I've linked down below. Like I

11:34

said, absolute game-changer, but more

11:36

importantly, there's a free trial. You

11:37

can check it out for yourself if you

11:38

want to at least give it a little go. I

11:40

think a lot of people would be surprised

11:42

with just how good it is. On an opposite

11:44

side, if you're already using Claude

11:45

really nicely or ChatGPT or Grok really

11:48

nicely, and you don't need to change,

11:49

you don't want to change because your

11:50

systems are already that good, hey, fair

11:52

enough. Just showing you guys how cool

11:54

this is. It's like a little showcase

11:55

that's sometimes necessary, you know,

11:57

cuz I also am very happy using Claude,

11:59

but every now and then I need to update

12:01

myself on what the competition is like,

12:03

and I was pleasantly surprised. Just

12:04

wanted to quickly let you guys know

12:05

that, and I'll see you all again in

12:06

another AI video, hopefully somewhere

12:08

later today, cuz this was pretty

12:09

amazing.

Interactive Summary

This video presents Grockbot, an AI tool designed to function as an 'always-on' chief of staff by managing multiple specialized AI agents. Unlike standard tools like ChatGPT or Claude, Grockbot allows users to interconnect bots, delegate tasks between them, and run them continuously in the background using their own dedicated virtual environments. The host demonstrates how to set up a chief of staff, hire specialized agents, and manage complex workflows in a single overview, positioning the tool as a powerful solution for those seeking deep automation and task delegation.

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