Grok Bot Built Me An AI Chief Of Staff That Works 24/7
370 segments
Grockbot has got to be the best AI tool
that I've ever laid my eyes upon. It has
basically replaced every single person
in my staff because it became my chief
of staff because right now there's a
method to control every single one of
your agents, every single one of the
things you're doing, everything
basically, in one simple overview. And
in this video, I'll show you guys
exactly how I replace basically every
single employee I have and how to use
Grockbot to the best of its ability. So,
let me quickly start off by explaining
how Grockbot works and what you're
seeing right in front of you. So, over
on the left, we've got two different
bots, a feedback miner and a new bot.
These are two I just quickly made to
showcase for the video. What's more
important is the channel that sits right
above it. And these can all be
controlled from a little plus icon right
there, new bot, new channel. And if you
press new bot right here and create a
new bot, what this basically allows you
to do is if you give it a couple of
seconds, it'll ask you what the new bot
is for. This is again the first initial
step once you get yourself Grockbot that
you've got something that your bot can
actually do and it'll give you a couple
of suggestions. Now, as this is loading
on in over on the bottom left, you'll
also find a button that says plugins.
You can actually connect your Gmail or
your Notion or a lot of different other
MCPs to Grockbot to make sure they can
get all the data that you may want
inside of, let's call it, system. But to
explain the core thesis a slight bit
better, what most people are using
Grockbot for right now is just giggles.
They're using it for fun to kind of
maybe ask some questions about their ex
or to just try it out. They're not
really using it to the fullest of its
ability like you're supposed to. And you
can kind of see it from the overview
right here. You've got all these
different chats, which by the way, over
on the website are actually interactive.
You can scroll through these and see
exactly what these people are using them
for. But what they are saying over on
their website is that the whole idea is
that they take ChatGPT another step
higher, right? ChatGPT's core thesis,
the idea there was you can talk to an AI
like it's a human. Grok Bot takes this a
step further, which is ChatGPT is for
your casual person, a person that wants
to ask, "Hey, what's the weather like
today?" What Grok Bot is for is if
you're actually running automations, if
you're actually running tasks, if you
want to connect your MCPs and all that
stuff, it can then treat every single
one of these tasks as like almost an
interface of sorts. Where I really just
treat every single one of these bots
like it's a real person, and it's also
got some of the nicest features that
Claude and the others also have. Like
for example, if you've got a certain
skill you want to teach it, you can
actually go ahead and record it, and one
of the bots will know. You can also sign
in to all these different websites.
If you want the bot or one of the bots
to act as a support agent, but here's
where it really goes exponential. You
can connect the bots together. As you
can see right there, put a few bots in
the same thread, and they pass work
between themselves. You watch them take
action instead of approving every step.
And with this method, you can basically
get yourself a new chief of staff, is
what we like to call it. Instead of
having a converse in 10 different chats,
seeing what every single chat is doing,
and kind of treating it like a chat box,
but also treating it like an employee,
you really just have your entire
overview in one main chat where all your
bots are connected. And so, if you're
using this thread, you're only basically
talking to your main chief of staff, and
it is checking, "Hey, before doing
anything, ask whether another bot, like
for example, a specialist, like a
research bot, or a content bot, or a
visuals bot, or a planning bot, already
knows or owns this job, or knows what to
do."
Delegate first. So, so, tell that bot to
go ahead and do a specific thing. Do it
yourself last, only when no specific
uh specialist already exists, and bring
it back, return the finished work into
the main thread. This is basically
referring to a project, or what we call
inside of Grokbot over on the top left,
a channel. Because inside of here, you
can see this project Crypto, right? I've
added my new bot, which basically just
fetch some information for my ex, and
the feedback miner, which is actively
looking at my Notion. And so, if I now
wanted to come up with a new task or
wanted to get something done, I don't
have to go through every single one of
these chats. All these different bots
have a different subject that they're
specialists on. And on this computer, I
didn't work it out too much, the idea. I
can just now in this chat say, right?
So, remember, this for example is a
content bot. This is for example a log
bot. I can say, "Find some new content
because I want to expand my operations."
And these two bots will now talk with
one another. And of course, if you've
just got two, there's not that much
effort in doing it in one and doing it
in another chat, right? Like it's two.
But the moment you start having 15
different specialists on different
tasks, the nicest thing is, hopefully,
if you set it up nicely, they will not
really ask you too many questions. And
they could just keep working and keep
going while talking with one another,
which would take you perhaps hours to
set up inside of Claude to get such a
properly integrated system. So, as a
couple of examples, maybe you have a
sales outbound, a talent scout, a paid
media, right? You could have these all
running at the same time in different
little sections. You could talk back
with them, which on its own is already
nice cuz, like I just said, it's
basically a better version of ChatGPT in
my own opinion. But this function at the
bottom, this chief of staff, is really
the best thing I've ever found because
you're connecting the best of both
worlds. It is now something that can
take care of every single one of your
other bots right there. And you've
basically now got yourself an always-on
assistant, right? It's just crazy. So
now, if you want to get started with
this, there are two main ways. One is
you're already using AI and you're
switching over. If you're using Claude
or ChatGPT, you've most likely already
got a ton of files over on your
computer, and you could just point
Grokbot towards them or transfer over
your Claude and D file or transfer over
your instructions file. Now, if you're
not using AI yet, it may be nice to
start out with the Grill Me skill or if
you already gave a little explainer
about yourself, you've done your
introduction, then a Grill Me skill
about a certain subject. What that
basically is is this a very popular
skill that a lot of people are using is
to make sure you and the AI are on the
exact same page of what the goals are,
what the methodology is going to be,
what the plans are. So, it doesn't start
making up random stuff, random things
cuz you both know exactly what it is you
want. Then, and this is again, I I did a
full on explainer on the higher level
first. Now, let's get a bit more
specific. Then, get yourself your chief
of staff. Inside of one of these bots,
you can start talking and explaining to
the bot, "Hey, you're going to be my
chief of staff. Hire whoever it is that
you need to get this done." Now, because
I've not on this specific device done a
full explanation of who I am, it may not
exactly know my goals, right? Which is
why it's so crucial to put in first
exactly what it is you want to use the
bots for. And you can see, or maybe you
didn't see it as it was happening, it
renamed itself to chief of staff, right?
It is able to do that. And now, as you
can see, I didn't actually touch
anything. I'm just waiting here in the
chat. I actually clicked maybe only the
X right here. Uh what I've basically
given it as an idea is I will let my
chief of staff handle my content for
right now, right? That's the only
information I gave it. It asked me,
"Where should it work on or where should
it live?" I said, "X." This is not
something I'm actually going to do, but
it's an example. You can see messaged
content lead, huh? What's that? Well,
this chief of staff now hired its own
content lead bot. And every single time
I click into it now and press on it,
which is slightly above here, you can
actually press the button right here,
right? Press content lead. On the right,
which I've not shown you perfectly, but
you can now see
exactly what the purpose of that bot is.
For example, Dusty's crypto content
specialist, It drafts, edits, and
packages market aware posts, threads,
newsletters, and whatever in Dusty's
voice. Coordinates with the chief of
staff on priorities, pulls content from
Notion when needed, and prepares ready
to post whatever. Now, as I was doing
this, something pops up over on the top
right, and it asked that, "Hey, is that
all you need to hire?" It's not, right?
So, now it also hired itself a market
research and an operations person. But,
as you can see on the top right, it's
got a chief of staff screen. What is
that? Well, actually, one of the nicest
things about Grok Bot is that it's got
its own browser inside of it. Meaning,
you can actually do whatever you want,
commands, or go to the internet and look
things up. And in my guide right here,
which by the way, I will share over in
the free school, which you can see in
the first link in the description down
below, I'll I'll post this guide in
there. I've given a little bit more tips
and a couple more things you should
watch out for or that could be nice to
add or think about. Because the more
you'll start working with this, the more
specific every single one of the bots is
going to be on a certain task. And now,
like I said earlier, what you can do is
let's just say we had the project
crypto, right? That was like a thread
before that we had of a new bot that was
doing some sort of thing for me and the
feedback miner. Now, let's just say that
these were actually focused on my
operations for one channel. Let's just
say I had one bot running for one of my
channels or a few bots really, like a
whole content team right there inside of
this channel, let's say, right? I had a
I had them condensed. I also have the
chief of staff, which basically handles
all these other employees. I can now
again, by pressing new channel, connect,
for example, my chief of staff and
let's say I had another chief of staff
right here, but for the purposes of this
video, it doesn't matter, and the two
people or the two bots from my other
operations, I call it project
world whatever, world takeover. Doesn't
really matter for the purpose. Now, I've
actually got my chief of staff and two
other employees from a completely
different sector, and now I can
basically talk to all of these different
bots at the same time within one chat.
And remember, one of the most beautiful
parts about Grok Bot, the thing that
makes this so powerful, I already said
it, I kind of hinted upon this at the
start, makes it so powerful, is that
these bots all are really like employees
because they all have their own
computer. Right? It's not just like
you're using one device with all these
different touch points. No, bots have
their own computer, so they can work
inside your apps and tools that run in
parallel 24/7 even when your laptop is
closed. That is what makes this the
literal best tool out there right now.
Claude, ChatGPT, all of them are good,
but they can't compete on this front in
terms of interoperability with Grok Bot
as it currently stands because talking
to all your Claude chats at once, it's a
hassle, all right? And of course, if you
want to talk about all your files at the
same time, theoretically speaking, you
can, but when you think about it, it's
not actually really an easy overview.
Because what I've personally done also
inside of my Claude, is I gave for
different tasks, people a name, or
actually call it my my tasks have a name
or an employee attached to it. For
example, a person that's doing my
research, well, since they replaced a
researcher I really had, I basically
just gave it a real researcher's name.
And the same thing for, for example,
maybe, you know, doing my personal
assistant stuff, I gave it an actual
name because it's a lot easier to talk
about a person's name and act like
they're a real employee than just have
them do the task without any sort of
naming method. But so it stands to
reason that since Grok Bot was focused
on this, since it was its main
principle, its main idea, and it's got a
device, a computer for every single one
of these that doesn't actually eat up
all your freaking RAM,
like inside of Claude, it may literally
be the best thing on the market right
now if you need something that's
interoperable, talking to one another.
And for the cost, as of this point, it's
at a really good spot. But anyway, I've
left a guide on how I am personally
using Grok Bot and what I think the best
ways to use Grok Bot are in the school
which I've linked down below. Like I
said, absolute game-changer, but more
importantly, there's a free trial. You
can check it out for yourself if you
want to at least give it a little go. I
think a lot of people would be surprised
with just how good it is. On an opposite
side, if you're already using Claude
really nicely or ChatGPT or Grok really
nicely, and you don't need to change,
you don't want to change because your
systems are already that good, hey, fair
enough. Just showing you guys how cool
this is. It's like a little showcase
that's sometimes necessary, you know,
cuz I also am very happy using Claude,
but every now and then I need to update
myself on what the competition is like,
and I was pleasantly surprised. Just
wanted to quickly let you guys know
that, and I'll see you all again in
another AI video, hopefully somewhere
later today, cuz this was pretty
amazing.
Ask follow-up questions or revisit key timestamps.
This video presents Grockbot, an AI tool designed to function as an 'always-on' chief of staff by managing multiple specialized AI agents. Unlike standard tools like ChatGPT or Claude, Grockbot allows users to interconnect bots, delegate tasks between them, and run them continuously in the background using their own dedicated virtual environments. The host demonstrates how to set up a chief of staff, hire specialized agents, and manage complex workflows in a single overview, positioning the tool as a powerful solution for those seeking deep automation and task delegation.
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