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Optimizing Workspace for Productivity, Focus & Creativity | Huberman Lab Essentials

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Optimizing Workspace for Productivity, Focus & Creativity | Huberman Lab Essentials

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853 segments

0:00

Welcome to Huberman Lab Essentials,

0:02

where we revisit past episodes for the

0:04

most potent and actionable science-based

0:06

tools for mental health, physical

0:08

health, and performance.

0:11

I'm Andrew Huberman, and I'm a professor

0:13

of neurobiology and opthalmology at

0:15

Stanford School of Medicine. Today,

0:17

we're going to talk all about how to

0:19

optimize your workspace for maximum

0:21

productivity. Indeed, that means to

0:23

heighten levels of focus, to increase

0:26

levels of creativity, to improve your

0:28

ability to task switch. And this could

0:30

be for sake of school or for work,

0:32

creative endeavors, personal endeavors.

0:34

This really extends to everybody. This

0:36

is a topic that's intrigued me for a

0:38

very long time because my undergraduate

0:41

adviser, my graduate adviser, and my

0:44

posttock adviser had many things in

0:47

common, including being great

0:48

scientists, being kind people, and

0:50

terrific mentors. But they had another

0:52

thing in common which always perplexed

0:53

me which is that their offices were a

0:56

complete disaster. They had mountains of

0:58

books, mountains of papers, mountains of

1:01

all sorts of stuff and yet all of them

1:03

were extremely productive and could

1:06

remain extremely focused in that

1:08

incredibly cluttered environment. Now

1:10

I'm somebody who doesn't like clutter. I

1:12

find it very hard to focus in cluttered

1:13

environments. And indeed, there's

1:15

tremendous variation among people as to

1:17

whether or not they can remain focused

1:19

or whether or not they struggle to focus

1:20

in physically cluttered environments.

1:22

There's no right or wrong to this, but

1:24

the question we should ask ourselves is

1:26

why were they all able to be so focused?

1:28

And it turns out that the reason they

1:30

were able to be so focused is that they

1:32

all captured one single and yet

1:35

fundamental variable of workspace

1:37

optimization. And we'll talk about what

1:39

that variable is. In fact, we're going

1:41

to talk about what all the variables of

1:43

optimizing a workspace are. Things like

1:46

vision, things like light, things like

1:48

noise in the room, whether or not you

1:49

listen to music or not, whether or not

1:51

you use noise cancelling headphones or

1:53

not. We're going to talk about all of

1:55

that. And we're going to do that in a

1:58

way that you can optimize your workspace

2:00

regardless of whether or not you are at

2:01

home, whether or not you're on the road,

2:03

etc. Because the last thing I would ever

2:05

want to do is to create a situation

2:07

where you find the optimal workspace and

2:10

then you are a slave to that optimal

2:12

workspace. That's just not the way the

2:14

world works. What you want to do or my

2:16

goal for you rather is that you will

2:18

have a short checklist of things that

2:19

you can look to anytime you sit down to

2:21

do work and you can think about the

2:23

underlying variables that impact your

2:26

brain and your body and allow your brain

2:27

and body to get into the optimal state

2:29

in order to learn in order to be

2:32

productive and indeed to move through

2:33

your workouts in a very relaxed and

2:36

pleasureful way while maintaining focus

2:38

and while pursuing any of the number of

2:40

things that you're doing. The first

2:41

variable we want to think about in terms

2:43

of workspace optimization is vision and

2:46

light. From the time you wake up in the

2:49

morning until about 6 or 7 or 8,

2:52

sometimes 9 hours later, your brain is

2:54

in a unique state. It is in a state of

2:56

high levels of dopamine, a neurom

2:58

modulator, and high levels of

3:00

epinephrine, as well as hormones like

3:02

cortisol and so forth. That early part

3:04

of the day is a time of day in which for

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sake of workspace optimization.

3:10

Being in a brightly lit environment can

3:12

lend itself to optimal work throughout

3:16

the day, not just during that early

3:18

phase. So, one of the things that I've

3:20

done for my workspace is to make sure

3:22

that when I wake up in the morning, I do

3:24

go get my sunlight. If the sun isn't

3:26

out, I turn on as many bright artificial

3:28

lights as I can manage or tolerate and

3:30

then I go get my sunlight exposure. But

3:32

once I set out to do some work that all

3:34

the overhead lights in that room are on

3:36

as well as lights in front of me and

3:39

that's again to stimulate heightened

3:40

levels of focus and further release of

3:42

these neurom modulators that I mentioned

3:44

before dopamine, norepinephrine and

3:46

epinephrine. Now the way that one could

3:48

do that could be a very lowcost way of

3:50

having for instance a desk lamp and

3:51

those overhead lights. Ring lights can

3:53

be pretty cost effective and yet they're

3:56

very bright and they have the sort of

3:58

bright blue light that is going to

3:59

optimally stimulate those melanops and

4:02

ganglen cells. I don't use a ring light.

4:03

I use a light pad. The particular light

4:06

pad I use I bought on Amazon. So I place

4:09

that on the desk in front of me and I

4:10

turn it on essentially throughout this

4:12

phase one of the day. For those of you

4:14

that can place your desk near a window

4:17

and even better to open the window, that

4:19

would be really fantastic. Why would I

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say open the window? Well, it turns out

4:23

that sunlight is going to be the best

4:24

stimulus for waking up your brain and

4:27

body through this melanops into

4:28

hypothalamus system. And by looking at

4:31

sunlight through a window, it's 5050

4:34

times less effective than if that window

4:36

were to be open. Mostly because those

4:38

windows filter out a lot of the

4:40

wavelengths of blue light that are

4:41

essential for stimulating the eyes and

4:43

this wakeup signal. Now, in the

4:45

afternoon, starting at about 9 and

4:47

continuing until about 16 hours after

4:50

waking, you want to start dimming the

4:52

lights in that environment. The idea is

4:54

that in this so-called phase two of the

4:57

24-hour cycle, from about 9 to 16 hours

5:00

after waking, you want to bring the

5:03

level of lights down a bit. Having

5:05

lights that are in front of you is fine,

5:07

but overhead lights at that time are not

5:09

going to be optimal for the sorts of

5:12

neurochemical states that your brain

5:14

wants to be in. The states that I'm

5:16

referring to are a shift from the

5:18

dopamine and norepinephrine that's

5:19

highest early in the day to increases in

5:22

things like serotonin and other neurom

5:24

modulators that put your brain into a

5:26

state that's better for creative

5:28

endeavors or for more abstract thinking.

5:31

So, what I recommend doing and what I

5:32

personally do is I will turn off

5:35

overhead lights in the afternoon. It's

5:36

not completely dim. It's not completely

5:38

dark, but I will start to reduce the

5:40

amount of overhead light and just simply

5:42

keep the light pad on and whatever other

5:44

lamps I happen to be using. So,

5:46

somewhere around 4 or 5:00 p.m., which

5:48

for me is, you know, about 12 hours

5:50

after I've been awake or 14 hours after

5:53

I've been awake, I will turn off that

5:55

light pad and start to transition the

5:57

lights in my environment to more yellows

5:59

and reds. And then I'll just mention

6:02

because I know there are people who are

6:03

working in the middle of the night,

6:05

there's phase three, which is about 17

6:07

to 24 hours after waking. If you're

6:10

going to be doing work in that third

6:12

phase of your circadian cycle, you

6:15

really want to limit the amount of

6:16

bright light that you're getting in your

6:18

eyes to just the amount that allows you

6:20

to do the work that you're doing.

6:22

Because if you get light in your eyes

6:24

that's any brighter than that, you're

6:26

going to severely deplete your melatonin

6:28

levels. You're going to severely shift

6:30

your circadian clock and it's

6:31

effectively like traveling to another

6:33

time zone. So, if you stay up from 3:00

6:35

a.m. until 6:00 a.m. or 2:00 a.m. until

6:38

4:00 a.m. working on a term paper or

6:40

something of that sort and you're

6:41

getting bright light in your eyes, you

6:43

are effectively flying 6 hours in to a

6:47

different time zone or at least that's

6:48

what your body registers it as. And it

6:50

can really throw your sleep and your

6:51

metabolism and a number of other things

6:53

out of whack. Now, there's an exception

6:55

to this, which is if you really want to

6:57

be awake, it can often be beneficial to

6:59

flipping on all the lights in the room

7:00

and keeping them really bright. One of

7:02

the hardest things to do is to stay up

7:03

all night studying when you're in a dim

7:06

environment. So, you have to determine

7:08

the tradeoff between whether or not you

7:10

want to shift your clock or whether or

7:11

not you want to get the work done. Now,

7:13

that's light. But there's another aspect

7:15

of vision that has been shown to be

7:17

critically important for how alert we

7:19

are going to be and how well we can

7:21

maintain that alertness. And that has to

7:24

do with where our visual focus is in a

7:27

given environment. There's a very

7:29

underappreciated and yet incredible

7:31

aspect of our neurology that has to do

7:34

with the relationship between where we

7:36

look and our level of alertness. And it

7:39

works in a very logical way. We have

7:41

clusters of neurons in our brain stem.

7:44

And those clusters of neurons control

7:46

our eyelid muscles and they control our

7:48

eye movements up and down and to the

7:50

sides. Now the neurons that control

7:52

those muscles have a very interesting

7:54

feature which is that when we are

7:57

looking down toward the ground or

8:00

anywhere below basically the the central

8:03

region of our face. The neurons that

8:06

control that eye movement are intimately

8:09

related to areas of the brain stem that

8:11

release certain types of neurom

8:13

modulators and neurotransmitters

8:15

and they activate areas of the brain

8:17

that are associated with calm and indeed

8:19

even with sleepiness. Now the opposite

8:22

is also true. We have neurons that place

8:24

our eyes into an upward gaze above the

8:27

sort of level of our nose and up above

8:30

our forehead literally looking up while

8:32

keeping the head stationary. Those

8:34

neurons don't just control the position

8:36

of the eyes and cause them to move up.

8:38

They also trigger the activation of

8:40

brain circuits that are associated with

8:42

alertness. Now, this has some obvious

8:44

implications. Contrary to what most

8:47

people do, which is to look down at

8:49

their laptop, tablet, or phone, if you

8:52

want to be alert and you want to

8:53

maintain the maximum amount of focus for

8:55

whatever it is that you're reading or

8:57

doing, you want that screen or whatever

9:00

it is that you're looking at to at least

9:01

be at eye level and ideally slightly

9:04

above it. There's another aspect of our

9:06

vision that's absolutely critical for

9:08

optimizing our workspace and that has to

9:10

do with this really interesting feature

9:12

of our visual pathways in that it has

9:14

two major channels. Those two major

9:16

channels have names although you don't

9:18

have to remember the names. The first

9:19

one is the so-called parvo cellular

9:21

channel which is involved in looking at

9:23

things at specific points in space and

9:26

at high resolution or detail. And then

9:28

there's the so-called magnosellar

9:30

channel that's involved in looking at

9:33

big swaths of visual space and at lower

9:36

resolution. Now again, you don't have to

9:37

remember the names. What you do have to

9:39

remember, however, is that you're going

9:42

to create the maximum amount of

9:43

alertness in your system, the maximum

9:46

amount of ability to focus when your

9:49

system is in that parvocellular mode.

9:51

When you're bringing your eyes to a

9:53

common point, what we call avergence eye

9:56

movement, v e r g- n ce. Bringing your

9:58

eyes to a single point in space will

10:01

create a narrower aperture of a visual

10:04

window, meaning your your visual world

10:05

actually shrinks, at least perceptually.

10:07

Now the caveat to this is that if you

10:10

are going to look at a narrow space, a

10:12

narrow window for any period of time,

10:14

whether or not it's a book or a laptop

10:15

or a tablet or a phone, those virgin's

10:19

eye movements not only create alertness,

10:22

but they also require energy and they

10:24

also can fatigue the eyes because

10:26

there's a process called accommodation

10:27

whereby the shape of your eye literally

10:29

has to change so that the lens can move

10:31

so that you can focus at that location.

10:33

Accommodation is an incredible process,

10:35

but it is a demanding one, and that's

10:37

the reason that your eyes get tired when

10:39

you focus on something for too long. So,

10:40

here's a principle extracted from the

10:42

opthalmology and neuroscience literature

10:45

that you can adopt. For every 45 minutes

10:48

in which you are focusing on something

10:51

like a phone or a tablet or a book page

10:54

or your computer, you want to get into

10:56

Magnusellar

10:58

panoramic vision for at least five

11:00

minutes. And the way that I suggest to

11:02

do this is actually to take a walk

11:04

ideally outside. So for every 45 minutes

11:06

or so, try and get five minutes of

11:08

relaxing your eyes. Look off into the

11:10

distance. Looking at a horizon will

11:12

automatically trigger this panoramic

11:14

gaze, which is very relaxing to the eyes

11:17

and will allow you to go back into a

11:18

focused work bout. The one thing you

11:20

absolututely do not want to do is to go

11:23

outside and check your phone. Because if

11:25

you're outside checking your phone or

11:26

you're taking a break and checking your

11:28

phone, you're still in that virgin eye

11:29

movement. Okay? So this is very very

11:32

important because virgin's eye movements

11:34

increase focus and attention and you can

11:37

exploit that to increase focus and

11:39

attention when you want to but you

11:41

absolutely need to relax the system.

11:43

Again for every 45 minutes in which

11:45

you've been in that focused mode you

11:47

want to get at least 5 minutes of

11:49

panoramic vision. Next, I'd like to talk

11:51

about an aspect of workspace

11:52

optimization that can actually bias

11:55

whether or not our brain and nervous

11:56

system are better suited for detailed

12:00

analytic work or more abstract work.

12:03

What I'm about to describe is called the

12:04

cathedral effect. The cathedral effect

12:07

has been discussed well really for many

12:10

many decades maybe even hundreds of

12:12

years but formally has been discussed

12:13

since the early 2000s in which it seemed

12:16

that people who were in high ceiling

12:19

environments hence the phrase cathedral

12:22

would shift their thinking and their

12:25

ideas to more abstract and creative

12:28

lofty type thinking. So literally higher

12:30

ceiling, loftier thinking, higher

12:32

aspirations that this was observed in

12:35

terms of the language that they used,

12:36

but also the sorts of ideas that they

12:38

would generate.

12:40

And conversely, that people that were in

12:43

lower ceiling environments would be more

12:47

oriented toward using language that was

12:50

more restricted, literally more

12:52

detailed, analytic about things in their

12:54

immediate space. So what does this mean

12:56

for workspace optimization? Well, most

12:58

of us have a fixed ceiling uh level in

13:00

our in our home, but you might have

13:02

rooms in which the ceiling is higher and

13:04

rooms in which the ceiling is lower. If

13:05

that were the case, I recommend if you

13:07

want to do creative work during phase 2,

13:08

the 9 to 16 hours of uh your circadian

13:12

cycle, 9 to 16 hours after waking that

13:14

is that you do that in the high ceiling

13:15

room or maybe even outdoors out on a

13:17

deck or on a patio because the highest

13:19

ceiling of course is is the sky. And

13:21

again, the lower the ceiling or the

13:23

lower your visual environment, the more

13:25

that one tends to do or per I should say

13:28

performs detailed analytic work

13:31

accurately. And the more that one's

13:33

thinking is oriented towards detailed

13:36

sort of correct answer type work.

13:40

Whereas when the ceiling is higher or

13:41

there's no ceiling, the more that the

13:43

brain and the rest of the processing

13:46

that we call cognitive processing is

13:48

related to abstract reasoning,

13:50

brainstorming, and indeed can pull from

13:53

broader swaths of memory resources

13:55

because really what abstract reasoning

13:57

is is it's taking existing elements and

13:59

and maneuvering them or arranging them

14:01

into novel ways. So you can think about

14:03

like notes on a piano um playing a

14:05

particular song, learning scales. That's

14:07

very analytic. there's a there's a

14:08

correct answer that you're trying to

14:10

arrive at or generate. Whereas writing

14:12

music or um writing poetry or generating

14:15

um new material of any kind involves

14:18

taking existing elements, right? You're

14:20

not going to use words that you don't

14:21

have committed to your memory or that

14:22

you're not aware of and arranging them

14:25

in novel ways. So, I think the cathedral

14:27

effect can be leveraged and again, you

14:29

don't need to move into a different home

14:30

or build a slanted roof and work at one

14:32

side of the the room at one part of the

14:34

day and the other side of the room at

14:35

the other. Although, hey, if that's the

14:36

way you um you want to swing it, that's

14:38

great. Uh most of us don't have that

14:40

flexibility. But it's very clear that

14:43

the height of the ceiling of the visual

14:45

environment that we're in has a profound

14:46

effect on the types of cognitive

14:48

processes that we are able to engage.

14:50

Now, I'd like to shift our attention to

14:52

the auditory environment or the noise in

14:55

the room or the music in the room or the

14:56

music or noise in the headphones because

14:58

it turns out that there is a lot of

15:01

quality scientific data out there that

15:04

speaks to whether or not listening to

15:06

particular sounds can enhance our

15:09

cognition. And indeed, the answer is

15:11

yes. But there are very particular types

15:14

of things to listen to under very

15:15

particular types of conditions that

15:17

allow one to do that. If you look across

15:20

the literature for studies that involve

15:24

complete silence or white noise or

15:26

binaural beats or music or classical

15:29

music or rock and roll, you can find

15:31

results to support any type of

15:33

environment as being more beneficial.

15:36

However, as we'll talk about in a

15:37

moment, there are a few types of

15:38

environments to really avoid and a few

15:40

types of sounds that really can enhance

15:43

the cognition and your ability to focus

15:45

in your workspace environment across the

15:47

board that really seem to work for all

15:49

people. Let's talk about background

15:51

noise to avoid. And here we're talking

15:53

about background noise to avoid because

15:54

it actually can cause um some pretty

15:56

severe deficits in cognition. There's a

15:59

paper, first author Jordan Love, cool

16:02

name. Um, last author Alexander Francis.

16:04

The the title of the paper has to do

16:07

with psychophysiological responses to

16:10

potentially annoying heating,

16:11

ventilation, and air conditioning noise

16:13

during mentally demanding work, which is

16:15

a mouthful. But basically what this

16:18

paper identifies is a large data set in

16:21

which workplace and environmental noise

16:23

mostly the humming of air conditioners

16:24

that's very loud or the humming of

16:26

heaters that's very loud and ongoing

16:28

just incessant doesn't let up can really

16:30

increase mental fatigue and can vastly

16:33

decrease cognitive performance. I think

16:35

we've all experienced that when you're

16:36

in a room and there's some ongoing

16:38

background noise and all of a sudden it

16:39

stops and you just feel this enormous

16:41

relief. So, does that mean that we

16:43

shouldn't listen to white noise or pink

16:45

noise or brown noise while we're

16:46

working? Certainly, a lot of people do.

16:48

In fact, if you want to know what white

16:50

noise, pink noise, and brown noise are

16:52

just different constellations of

16:55

auditory frequencies that are played

16:56

together. Brown noise has others. It has

16:58

different frequencies that are that are

17:00

included at higher amplitude, etc. You

17:02

can look this stuff up on YouTube if you

17:03

want. You just put brown noise. None of

17:05

it sounds terrific. It doesn't sound

17:06

like music. It's literally just noise,

17:08

mixed frequencies, and no particular

17:09

arrangement. There is some evidence that

17:12

playing white noise in the background or

17:14

on headphones or pink noise or brown

17:16

noise can facilitate cognition, but it's

17:19

mainly through an increase in this

17:20

overall alertness

17:23

as a consequence of areas like locus

17:25

ceruius and other brain stem areas that

17:27

are associated with autonomic arousal

17:29

from that noise. There's really no

17:30

reason to suspect, however, that those

17:32

particular patterns of noise are going

17:34

to optimize particular mental functions.

17:38

So, what I'd like to turn to next are

17:40

particular patterns of sounds that

17:42

indeed have been shown in peer-reviewed

17:44

studies to optimize certain types of

17:46

mental processing because you can

17:48

incorporate these into your optimized

17:50

workspace environment through headphones

17:52

or through speakers, whatever mechanism

17:54

that you want in order to get more out

17:56

of your work efforts. If you were to

17:58

search for apps or go online and try and

18:01

find sounds that can improve thinking or

18:04

change your emotions, you're generally

18:07

going to find three types. One are

18:08

called isopchronic tones. These are

18:10

tones usually of a a common frequency.

18:13

So it might be um a beep and then a

18:16

pause and then a beep of the same

18:18

frequency and then beep. Forgive my um

18:20

terrible beeping. Um, I don't know what

18:23

good beeping would sound like, but um,

18:25

contrast is tones with monoral beats.

18:28

Monoral beats would be repetitive almost

18:31

percussive like beats delivered to just

18:33

one earun.

18:37

This kind of thing. Okay, you can find

18:38

apps that can deliver monal beats. You

18:40

can find also apps that deliver

18:43

so-called binaural beats. You can also

18:45

find YouTube scripts that or channels

18:47

that will deliver binaural beats.

18:48

Binaural beats as the name suggests are

18:50

beats delivered to the two ears. One

18:53

pattern of kind of percussive beat to

18:54

one ear and a different pattern or at

18:57

least a pattern that's out of phase

18:59

that's not synchronized delivered to the

19:01

other ear. So on one ear you hear d and

19:04

in the other ear you've got dun dun dun.

19:06

And what happens is because of the way

19:09

that the auditory system converges in

19:11

the brain stem and generates what are

19:13

called intraoral time differences. I'll

19:16

explain what that means in a moment.

19:16

intraoral time differences. The

19:19

difference between the two patterns of

19:21

beats that are heard by the each of the

19:23

two different ears leads to a third

19:26

pattern that the brain entrains to and

19:29

kind of maps onto and generates

19:31

particular types of brain waves. Okay,

19:33

so without going into a lot of detail,

19:36

intraal time differences are the ways in

19:38

which if you were to hear something off

19:40

to your right, like I just snapped my

19:41

finger just to the right of my right

19:43

ear, that a signal arrives in my right

19:47

ear before that sound signal, those

19:50

sound waves arrive in my left ear. So

19:52

there's an intraoral between ears time

19:54

difference and there's a brain stem area

19:57

in which signals from one ear and

20:00

signals from the other ear converge and

20:02

there's literally a math done by your

20:04

nervous system that says this signal

20:06

arrived before the other signal and the

20:09

difference between those signals is the

20:10

intraoral time difference. Binaural

20:12

beats have been generated in ways that

20:16

create a particular pattern of intraoral

20:19

time differences that then cascades up

20:22

to the rest of the brain and puts the

20:24

forebrain and other areas of the brain

20:25

that are involved in cognition and

20:27

action into a particular rhythm. And

20:29

some of the rhythms or waves of brain

20:31

activity are ones that you may have

20:33

heard of things like alpha waves or

20:35

theta waves or gamma waves. If you look

20:37

across the board at the studies of

20:39

binaural beats and you ask what sorts of

20:42

binaural beats appear to be useful for

20:44

people to enhance their brain function

20:47

for particular kinds of task, we arrive

20:49

at some very interesting answers. So

20:52

we'll review what those are. Now the

20:53

frequency of binaural beats that appears

20:55

to bring about improved cognitive

20:58

functioning at the level of memory

21:01

improved reaction times and improved

21:04

verbal recall

21:06

seems to be 40 hertz. You might try

21:09

listening to binaural beats for about 30

21:10

minutes while doing something else and

21:12

then maybe eating lunch or something of

21:14

that sort or taking a walk and then

21:16

going into the workout because remember

21:18

the moment that you start listening to

21:20

these binaural beats the brain doesn't

21:21

immediately switch into a particular

21:23

pattern of oscillation or brain waves it

21:25

takes some time. So again, 40 Hz

21:27

binaural beats, many many apps, many

21:30

YouTube scripts out there, probably

21:32

other resources for binaural beats.

21:33

Hopefully zero cost so you can access

21:35

those without any um need to to shell

21:37

out any money. Some of you out there

21:39

might be craving a little bit more

21:40

mechanism by which binaural beats can

21:42

influence things like focus or reduced

21:45

reaction time. This has actually been

21:46

explored. This 40 hertz binaural beats

21:50

pattern seems to have an effect on

21:52

what's called strrial dopamine. That

21:55

dopamine release leads to heightened

21:56

levels of motivation and focus. Why

21:59

motivation and focus? Well, dopamine is

22:01

actually the substrate by which

22:02

epinephrine is made. Dopamine, the

22:04

molecule, is actually converted into

22:06

epinephrine, adrenaline. And they work

22:08

together like close cousins, dopamine

22:10

and epinephrine, in order to put us on a

22:12

path of movement or if we are doing work

22:14

of mental movement toward a goal. So

22:16

that's a little bit of mechanistic meat

22:18

to explain at least part of the reason

22:20

why 40 hertz binaural beats can enhance

22:23

our focus, reduce our reaction times,

22:25

and improve indeed learning and memory.

22:27

Next, I'd like to talk about two aspects

22:29

of optimizing workspace that will come

22:31

up at some point in your work or school

22:34

life. The first one is interruptions.

22:37

There's a simple method that I learned

22:38

from my graduate adviser that works

22:40

very, very well. What she would do was

22:42

if I came by and asked a question or if

22:44

anyone came by and asked a question, she

22:46

would acknowledge their presence but

22:48

would not shift her body toward them.

22:50

So, she purposely did not position her

22:52

computer facing the door, which I think

22:54

is a deadly uh or I should say deadly to

22:56

focus way of positioning your workspace.

23:00

So, her computer was facing the wall.

23:01

The door was uh perpendicular to that.

23:03

And I would come by and I say, "I have a

23:05

question." And she would say, "Yes." So

23:06

she would acknowledge my presence but

23:08

she wouldn't actually orient her body

23:09

toward me which told me that this

23:11

conversation was not going to last very

23:12

long and no matter how long I stood

23:14

there or what I asked she would never

23:15

orient toward me which generally kept

23:17

these conversations very very short. The

23:19

other approach which um I confess uh

23:21

colleagues of mine have used before um

23:24

not necessarily at Stanford but

23:25

elsewhere is to um simply say no to

23:28

everything that somebody requests or

23:30

comes by. So if someone would knock on

23:32

the door, they would just shout no

23:34

through the door. Or if someone would

23:35

say, "Can I bother you for a second?"

23:36

They would say no. Or if someone would

23:38

say, "I have something I want to tell

23:39

you." They would just say no. And they

23:40

would just continue doing this until the

23:41

person went away. That was actually very

23:43

effective. These were some of the most

23:45

productive people I know. Not always the

23:48

kindest people, but some of them were

23:50

very kind. So is it better to sit or is

23:52

it better to stand when doing work? At

23:54

least as it relates to focus and

23:56

productivity. And the answer is both.

24:00

There have been a number of systematic

24:01

studies exploring what are called sitst

24:04

stand desks. So these are desks that can

24:06

be set to a height that makes standing

24:10

the best practice and then they can be

24:12

lowered to a height that makes sitting

24:14

the best practice or the easiest

24:16

practice I should say. And it turns out

24:19

that just sitting is terrible for us.

24:22

Okay? And there's an enormous number of

24:24

studies out there that point to the fact

24:26

that people who sit for five or six or

24:29

seven hours a day doing work have all

24:31

sorts of issues related to sleep, neck

24:34

pain, cognition suffers, their number of

24:36

cardiovascular effects, even digestion.

24:38

There may even actually be some almost

24:40

pressure effects on the pelvic floor and

24:42

things of that sort depending on the

24:44

chairs that one uses. but that people

24:47

who stand are in a slightly better

24:49

situation where many of those health

24:52

metrics improve. But that people that do

24:54

a combination of sitting and standing at

24:56

the same desk throughout the day or move

24:58

from one desk to another if they don't

24:59

have a combination sit stand desk that's

25:01

going to be best. Now, what's

25:04

interesting if you look at the

25:05

scientific literature is that people who

25:08

decreased their sitting time by about

25:10

half each day showed incredibly

25:13

significant effects on reduced neck and

25:15

shoulder pain, increase in subjective

25:17

health, vitality in workrelated

25:19

environments, and perhaps most

25:21

importantly for sake of today's

25:22

discussion,

25:24

improvement in cognitive conditioning

25:27

and the ability to embrace new tasks and

25:30

cognitive performance. What happens if

25:32

we just stand? Well, that can also

25:34

generate some postural issues in terms

25:36

of stabilization and fatigue. That said,

25:39

most everybody, at least in the US, is

25:42

not getting sufficient cardiovascular

25:45

exercise or movement throughout the day.

25:47

And standing at one's desk can improve

25:49

some of those health metrics and again

25:51

can improve productivity probably

25:53

because of those postural effects that I

25:55

talked about earlier. I have to say

25:57

after now about 10 years of working at a

26:00

sitst stand desk, I find I can't sit for

26:02

too long before I want to stand. And my

26:04

standing balance can be anywhere from 30

26:06

minutes to 2 hours, although two hours

26:08

would be a little bit long. And then I

26:09

catch myself kind of leaning on the desk

26:10

off to the side. So again, the idea is

26:13

to stand but not be leaning on the desk.

26:15

Obviously, if you're typing or you're

26:17

writing, there'll be some leaning

26:18

involved, but that's what the literature

26:20

support. So, we've been discussing

26:21

workspace optimization with the

26:24

understanding that you're not always

26:25

going to work in the same place every

26:28

day. What I've tried to do is give you a

26:30

set of high potency tools that can

26:32

improve your focus and cognition and to

26:34

place that within a framework for

26:36

particular kinds of work. Let's just

26:38

review some of the basic elements of

26:40

what we've covered today. First of all,

26:42

in the first part of your day, that 0 to

26:45

nine hours after waking, you want bright

26:46

lights, especially overhead lights, as

26:48

bright as you can keep them without

26:50

feeling uncomfortable or certainly not

26:51

without feeling any pain in your eyes or

26:53

elsewhere in your body. Bright lights

26:56

will make for the maximum state of

26:58

alertness. And if you can, try and place

27:02

whatever it is you're focusing on at

27:03

least at nose level or above. Try and

27:06

avoid reclining. Try and stand for at

27:08

least half of your workday. That's a

27:10

good goal and it may take some time to

27:12

work up to that goal. In addition, if

27:14

you're going to use sound as a stimulus

27:17

for increasing focus and alertness, try

27:19

and avoid exposure to white noise, pink

27:21

noise, or brown noise for extended

27:24

periods of time for more than an hour or

27:26

so. That might actually be damaging to

27:28

the auditory system and at the very

27:30

least is kind of stressful even though

27:32

you might not notice it. It's kind of a

27:33

background level of anxiety and stress

27:35

that is not going to serve you well.

27:36

Rather, if you're going to pursue

27:38

particular types of sound frequencies,

27:40

consider using 40 Hz binaural beats, not

27:43

monoral beats, but 40 Hz binaural beats

27:47

done during a particular workout or for

27:50

30 minutes prior to that workout. I

27:52

would not rely on binaural beats all the

27:54

time every day. I think that could cause

27:56

them to lose their potency just because

27:58

of the way the auditory system

27:59

attenuates. Some other things that you

28:01

could do in order to improve your

28:03

workplace performance would be to

28:05

consider the cathedral effect. If you're

28:07

going to do analytic work for any part

28:09

of the day, phase one or phase two as I

28:11

describe them, but really in any time of

28:13

day, that detailed analytic work for

28:15

which there is a correct answer, then

28:17

try and get into an environment with a

28:18

relatively low ceiling. If you don't

28:20

have access to a low ceiling

28:21

environment, you might consider using a

28:23

brimmed hat or even a hoodie or or even

28:25

just facing down or even putting your

28:27

hand above uh above your eyes as you

28:30

will as a at the level of your of your

28:31

eyebrows. In contrast, if you're

28:33

interested in doing brainstorming,

28:35

creative work, you're writing new

28:38

things, you're creating new things of

28:40

any kind, artwork, consider getting into

28:42

a high ceiling or no ceiling

28:43

environment. Or if you're wearing a

28:45

brimmed hat or you're wearing a hoodie,

28:47

maybe peel that back. Now, of course,

28:49

there are an enormous number of other

28:50

things that you can do to improve work

28:53

performance and productivity, and I've

28:54

talked about those in previous episodes.

28:56

In particular, in the episode on focus

28:58

and the episode on motivation, there are

29:01

supplements you can take that can

29:02

increase dopamine, for instance. There

29:04

are tools that you can use to increase

29:06

your focus. For instance, focusing your

29:08

visual attention on one location for 30

29:11

to 60 seconds prior to entering a

29:13

focused work bout. I do want to

29:15

acknowledge again the fact that I

29:16

realize people are showing up to this

29:19

challenge of workspace optimization with

29:21

different budgets with different

29:22

constraints. Some people have kids at

29:23

home. There are a lot of interruptions,

29:25

some people do not.

29:27

Nonetheless, I hope that the information

29:29

I was able to provide today will allow

29:31

you to make subtle or maybe even drastic

29:33

rearrangements in your workspace

29:35

environment. There's one other point

29:37

related to that that I did not cover and

29:39

that I'd like to cover just briefly,

29:40

which is that there's nothing to say

29:42

that you have to always work in the same

29:45

location all the time. You can move from

29:47

house to cafe if that works for you. You

29:49

can move from office to home. You can

29:51

also move from different locations

29:53

within your home. Once again, thank you

29:55

for joining me for this discussion about

29:57

the science and peer-reviewed literature

29:59

on workspace optimization. I hope some

30:01

if not all of the tools will be

30:03

beneficial for you. And as always, thank

30:05

you for your interest in science.

Interactive Summary

This video discusses workspace optimization to enhance focus, creativity, and productivity. It covers various factors including light, visual focus, environment, and sound. Key recommendations include using bright lights in the morning and dimming them in the afternoon, positioning screens at or above eye level, taking short breaks for panoramic vision every 45 minutes, and utilizing high or low ceiling environments depending on the type of work (abstract vs. analytical). For auditory optimization, it suggests avoiding continuous background noise like HVAC hum and instead using 40 Hz binaural beats for enhanced focus and motivation. The video also touches upon managing interruptions and the benefits of alternating between sitting and standing throughout the workday.

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